Teagle Scholar Site Visit Travel Guidelines and Reimbursement
Expenses That May Be Reimbursed
Airfare & baggage fees
Mileage to/from home airport (see reimbursement form.xlsx for current mileage rate)
Meals & tip
Hotel room (room charge, taxes, and internet access)
Cab fare & tip
Please coordinate travel schedules with Teagle Scholars who may be traveling to the same location. Flight reservations should be made approximately 45-60 days in advance to get low rates (economy class). Fees from flight change or cancellation must be approved for reimbursement by the Center of Inquiry. If you cannot find a flight for less than $500, please contact Libby Pinkerton (765-361-6549; email@example.com) for approval.
Use of a personal vehicle will be reimbursed at the current federal mileage rate (see Expense Reimbursement Request Form.xlsx). As a general rule, a flight would be the choice of travel for any destination greater than 350 miles one way. If this is a problem, please contact Libby Pinkerton.
Vehicle Rental at Destination Airport
If shuttle service or cab fare is more than $35-$40 for a one-way trip, a vehicle may be rented. The traveler/renter must be 25 years of age, a licensed and insured driver with a major credit card (decline car rental insurance). Please coordinate travel with other Teagle Scholars to avoid multiple rentals going to the same destination.
A standard guest room will, in most cases, be arranged by the hosting facility. The Scholar will check to see if he or she will need to pay for their accommodations at check-out and, if so, will get a receipt and submit it for reimbursement (see below).
Expense Reimbursement Request Form
Receipts must be attached to a completed reimbursement form.xlsx and submitted to Kelly McDorman (firstname.lastname@example.org, 765-361-6585) at the Center of Inquiry.